Run payroll
How HR prepares a pay group's monthly run in six steps, and how Finance locks it, releases payslips and pays.
Run payroll is where one pay group’s month is paid. Open Payroll › Run payroll, pick the pay group at the top right, then the month on the cycle strip.
The cycle strip
The strip shows the whole financial year, April to March. Each month shows its attendance window (for a cutoff on the 25th, April is 26 March to 25 April) and where it stands:
- Completed: payslips are released.
- Locked: Finance has locked the run; it can still be unlocked, with a reason.
- In progress: HR is preparing the run.
- Current: the window has ended and the run can be started.
- Upcoming: the window has not ended yet.
- Before go-live: before the first month Maska pays.
A small count on a month shows its off-cycle runs.
The cycle header
Above the steps you see the people in the run (with joiners and exits), the calendar days of the window, and how many people are processed. The cost line reads Total payroll cost = employee deposit + deductions + contributions, each with last month’s figure and the change.
Stage 1
Payable days. Leave in the window, working days with no attendance, the loss-of-pay summary, and LOP reversals or recoveries for days an earlier run paid. This stage is read-only: pending leave is decided in Inbox, and a day is fixed in Month close › Adjustments, which lands in the next run.
Stage 2
Joiners and exits. New joiners, people in exit, and each exit’s full and final settlement. A joiner can be processed, held, or paid with next month.
Stage 3
Bonus, revisions and overtime. Bonuses paid in this run, arrears from back-dated salary revisions, and approved overtime.
Stage 4
Reimbursements, deductions and EMIs. Expense claims paid with salary, one-time payments and deductions, and loan and advance EMIs.
Stage 5
Holds and arrears. A processing hold keeps a person out of this run. A payout hold pays them, but outside the bank file. Arrears for earlier months are listed here too.
Stage 6
Statutory overrides. PT, ESI, TDS and LWF overrides for this run, the run summary, and the bank details that changed since the last release.
Review, lock and release
Stages are reviewed in order. A change in a stage reopens that stage and every later one, so they are reviewed again. When all six are reviewed, Finance locks the run, releases payslips and generates the bank file.
Coming Soon
A full walkthrough with screenshots is being written.