Calendar and Schedule

Plan dated content on the calendar and work the week-by-week posting board.

Studio gives you two dated views with two different jobs. Calendar is the planning picture — a month or week of everything with a date on it, so you can see gaps and pile-ups before they happen. Schedule is the posting board — the week-by-week working list you post from, mark things done on, and grab image files from.

Who can do what: everyone who can see these pages can look. Creating content from the calendar needs a creating role (Director, Account Lead, Designer). On the Schedule, the Mark posted button appears for posters (Director, Account Lead, Social Media Manager), while Schedule a post, Attach, Download and Download all appear for schedule managers (Director, Account Lead). If a button described here is missing, that is your role, not a bug.

The Calendar

Only content that has a scheduled date appears — the header tells you how many dated tasks you’re looking at. Switch between Month and Week with the toggle, move around with the arrows, and jump back with Today.

Each item shows as a chip coloured by its content type. Two other kinds of chip share the grid, both in a solid dark-red treatment so they stand apart from content:

Calendar events — one-off markers pinned to a date. Click one for a read-only detail card.
Event milestones — your planned events (launches, shoots, pop-ups) show their event date as a flag chip. Clicking one jumps straight to that event on the Events page, if your role has events access; everyone else still sees the chip for information.

Highlight a content type

Above the grid is the Highlight strip — one chip per content type your workspace uses. Tap one (or several) and matching chips fill with their type colour while everything else fades back. Nothing is ever hidden — it’s an emphasis, not a filter — so you can ask “where are all the reels this month?” without losing the rest of the plan. Clear resets it.

Create and open work from the calendar

Click an empty day to start a new content item already dated to that day — the New content form opens with the date filled in. The New button in the header does the same without a preset date. Both need a creating role.
Click a content chip to open the full task drawer — the same detail you get from the board, with status, assignment, image and comments.

The Schedule

The Schedule lists every dated item grouped by week, soonest first. Up top, four counts give you the whole picture at a glance: Scheduled, Posted, Pending and Overdue.

Note: the range toggle — Next 4 weeks, Next 8 weeks, All — changes which weeks are listed below, but never changes those four totals. They always describe everything on the board.

Each week section has its own posted-versus-scheduled progress bar and its own four counts, then the rows for that week. A row shows the posting date (in red when overdue), a thumbnail of the attached image, the type, the campaign it belongs to, and whether an image file is attached yet.

Mark an item posted

When a post has gone live on Instagram, find its row and press Mark posted. A small confirmation opens where you can paste the live Instagram link (optional — leave it empty if you don’t have it). Confirm with Mark posted and the item moves to posted: the row gets a green Posted badge and a “Posted by … · date, time” stamp, so everyone can see who posted it and when.

Posting is deliberately open to the Social Media Manager role even though they can’t edit content — marking posted (and stamping the link) is their one write.

Get the image files

Download on a row fetches the image attached to that content item — useful right before you post it.
Attach appears instead when a row has no image yet; pick a file and it’s attached to the item on the spot.
Download all (above the list) walks every visible row and downloads each attached image. Rows without an image are skipped, and the finishing message tells you how many were skipped.

Export the schedule to your calendar

Export .ics downloads a standard calendar file of the posting schedule (respecting your current range and brand). Open it on your phone or import it into Google Calendar or Apple Calendar and every posting date appears alongside your normal appointments.

The overdue badge

The Schedule item in the sidebar carries a red count of overdue items — anything scheduled before today that hasn’t been marked posted. When that badge is at zero, the board is clean.