Planning events

Plan a launch, shoot, pop-up or party end to end — deliverables, logistics and the run of show.

An event plan is a one-off you’re putting on — a launch, a takeover, a shoot, a pop-up, a workshop, a party. The Events page plans it end to end in one place: what needs making, what needs booking, and the minute-by-minute running order for the day itself. It sits separately from the content board, so event prep never gets buried under next week’s posts.

Who can do what: the Event Manager role is events-only — if that’s you, Events is your whole Studio and your landing page, and that’s by design. Directors, Account Leads and tenant admins have full events access too. For everyone else the Events page doesn’t appear in the sidebar at all. The Events item carries a count of upcoming events.

Finding your way around

Event cards run down the left, soonest first — each with its date, kind, stage and a countdown (“+Nd”, turning red inside a week). Click a card and the full detail opens on the right. Event dates also appear on the Calendar as milestone chips that deep-link straight back to the right event.

The detail’s dark header shows the essentials — kind, brand, date, time, venue, expected headcount — with a big days-out countdown. Below it sit two things you’ll live in:

• The stage stepper — Planning, Confirmed, Live, Wrapped. Click any stage to set it directly; you don’t have to move through them in order.
• The readiness bar — how much of the event’s deliverables and logistics are ticked off, so “are we ready?” is visible at a glance.

Overview tab

The summary (click into it to edit in place), stat cards for deliverables and logistics progress, and the key facts — date, time, venue, headcount, budget, and the campaign the event belongs to. The Edit and Delete buttons live here too.

Deliverables tab

The event’s task list — invites, posters, teaser reels. Tick items done as they land, and add new ones with Add a deliverable…. Use Link content… to attach a deliverable to a real item on the content board: the deliverable then shows that item’s live status, and clicking it opens the item — so design work still flows through the normal content lifecycle while the event tracks it.

Logistics tab

The bookings-and-buying checklist, grouped into six fixed categories: Venue, Staffing, Supplies, Permits, Vendors, and Tech / AV. Add a task with the category picker and Add, and tick each line off once it’s locked — the category headers keep their own done counts, so you can see at a glance that permits are sorted but staffing isn’t.

Run of show tab

The timed running order for the day — “18 doors”, “19 tasting flight”, “21 DJ”. Add each cue with a time and a title; the list always sorts by time, so it reads top to bottom as the evening will.

Create, edit and delete

New event opens the form: the Event name, its Type (Launch, Takeover, Shoot, Pop-up, Workshop, Party, or a general Event), the Brand (or All brands), an optional Campaign link, the Date with Start and End times, the Venue, an Owner, expected Headcount, a Budget (₹), and a Summary. Edit reopens the same form.

Heads up: Delete asks you to confirm, then removes the event together with its deliverables, logistics and run of show. It cannot be undone.